General Settings
General settings are carried out in decision tree /PROMENTA/WSFI_JP005 (or associated override customer tree)
All settings in this document are under the CONFIG node as shown below
IMPORTANT NOTE: other nodes available (Screen Groups, Default values, Button attributes) are for Promenta use only and can only be changed in consultation with Promenta.
Background Update
If a journal contains a large number of lineitems then the system can automatically switch to background update to avoid timeouts.
Set the value to be:
blank = always OFF (ie no background)
X = always on (ie always background)
NN = number of lineitems at which to automatically switch. A number of 100 is recommended as a start point but can be updated to match with your system performance
Max upload size
This setting sets a maximum size each attachment can be. The size is measured in bytes.
Allowed Attachment file types
A list of allowed file types (file extensions) for uploaded attachments can be adjusted. The list below is the default list.
jpg
xls
xlsx
doc
docx
pdf
ppt
pptx
xlsm
Document template manager
This setting determines if the Document template manager is active or not. Please see here for more information
Values are
ACTIVE=ON
ACTIVE=OFF
Email : Completion
This setting gives the alias for email completions (ie when the workflow is completed).
This also allows custom override by providing a custom FORMID along with the alias.
Format is :ALIAS= |
Reference Currency/Date
The reference currency that all documents are converted to for workflow approval routing. This should be the SAP currency code.
The date of the exchange rate conversion factor is the System data by default. This can be changed as below:
Node REFERENCE_CURRENCY_EXDATE
S = System date (Default)
P = Posting date of the document
Simulation Message
In simulation mode SAP sometimes returns messages that are errors – but they are not set as errors (TYPE=I instead of TYPE=E). This means a failed simulation would not be detected.
Here any messages that are returned as I but should be errors can be added
GL Simulation (13-4 onwards)
The GL simulation runs after the main simulation and allows document splitting to be simulated. This avoids posting failures caused by document splitting at the point of posting.
Note that an additional Enhancement package transport is required from Promenta for this function to work
The GL simulation is made at process code level
Key GLSIM_ACTIVE = ON/OFF default is OFF
COPA check (13-4 onwards)
SAP does not support checking of required COPA fields in background update. Therefore Promenta have provided a solution.
The check will occur only if one or more COPA characteristics is included in the file.
The solution checks the Characteristics group and applies the same required fields as found there.
Note that user exit COPA0003 is not supported.
The COPA check is made at process code level
Key COPA_CHECK_ACTIVE = ON/OFF default is OFF
Comms Settings
Some organisations allow users to submit questions to a central team who will be able to help them. By default this feature is OFF. Contact Promenta for more information.
To activate – set node COMMS_ACTIVE with value ACTIVE= ON
In addition – a workflow process can be started so that the conversation can be tracked.
To activate – set node COMMS_WF_ACTIVE with value ACTIVE=ON
Node FEEDBACK is related to this functionality but is advanced and requires additional consultancy.
Activate Rounding (SP25 onwards)
Excel spreadshseets can contain many more decimal places than a currency accepts. To the user this may not be visible if they have their display set to show only the correct number of decimals.
This can lead to instances where the uploaded journal does not balance to zero but the user cannot see where the issue is as Excel shows all as balanced.
Two solutions to this issue are possible :
Solution 1 : In Excel use the ROUND function in amount fields to positively round the values.
Solution 2 : Activate rounding in Promenta.
Configuration
ACTIVE=ON – rounding is active. The uploaded journal values are rounded to the nearest decimal place for the currency. This is the default setting.
ACTIVE=OFF (or entry missing entirely). No rounding will occur.
Activate Balance Check (SP29 onward)
Journal Requests can be checked to ensure they balance to zero if this check is activated.
ACTIVE=ON – Balance check is on. The uploaded journal will be check to ensure all lineitems balance to zero using the SAP definition of posting keys for debit / credit) in table TBSL. This is the default setting
ACTIVE=OFF (or entry missing entirely). No balance check.
NOTES :
The balance check occurs AFTER the rounding function (above). if rounding is not active then balance errors due to very small differences may occur.
Where a customer uses unbalanced journals – for example on net tax postings where SAP will generate the missing lineitems to balance – the balance check cannot be used.